Sample Management Program
  • Sample Registration
  • Barcode / QR Coding
  • Status & Location Tracking
  • Chain of Custody
Tests & Analysis Management Program
  • Define Tests
  • Link Samples to Tests
  • Enter Results
  • Acceptance Limits & Standards
Quality & Accreditation Management Program
  • ISO 17025
  • Audit Trails
  • Deviation Management (CAPA)
  • Procedure Documentation
Work Orders Management
  • Create analysis orders
  • Assign technicians
  • Monitor Execution
  • Performance indicators
Equipment & Calibration Management
  • Equipment Records
  • Calibration Schedules
  • Routine Maintenance
  • Expiry Alerts
Inventory & Consumables Management
  • Chemicals
  • Reagents
  • Laboratory Tools
  • Reorder Limits
Reports & Certificates Management
  • Analysis Reports
  • Result Certificates
  • Digital Signatures & Approvals
  • Custom Templates
Clients & Contracts Management
  • Client Data
  • Service Agreements
  • Sample & Result History
  • Service Pricing
Financial Management & Billing
  • Invoices
  • Costs
  • Revenues
  • Financial Reports
Advanced Reports & Analytics
  • KPIs
  • Productivity Reports
  • Quality Reports
  • Financial Reports
Users & Permissions Management
  • Roles & Permissions
  • Activity Log
  • Access Control

Sample Management Software

The Sample Management Software is the backbone of the LIMS system, ensuring full control over the sample lifecycle from the moment of receipt to archiving or disposal, while providing accurate tracking, complete documentation, and compliance with quality and accreditation requirements.

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Sample Lifecycle

Sample Reception

  • Record basic sample information
  • Link sample to client and contract
  • Identify sample type and source

Sample Coding

  • Generate a unique identifier
  • Create Barcode or QR Code
  • Print sample labels

Temporary Storage

  • Specify storage location (Fridge – Shelf – Warehouse)
  • Record storage conditions (Temperature – Duration)

Sample Distribution for Tests

  • Link sample to required tests
  • Generate automatic work orders

Tracking During Execution

  • Update sample status (In Analysis – Completed – Rejected)
  • Record any observations or events

Archiving or Disposal

  • Define sample retention period
  • Document disposal or archiving

Reducing Human Errors
in Result Recording and Analysis

More accurate results and standardized procedures with clear acceptance limits.

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Program Objectives

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  • Ensure complete traceability for every sample without loss or confusion
  • Minimize manual errors in sample registration
  • Support accreditation requirements such as ISO 17025
  • Improve sample turnaround time
  • Enhance trust in laboratory results

Detailed Program Functions

Sample Registration

  • Enter sample data manually or via pre-made forms
  • Support multiple sample types (Water, Food, Soil, Industrial materials…)
  • Verify data completeness before acceptance

Sample Coding Management

  • Generate a unique identifier for each sample
  • Support Barcode and QR Code
  • Link the label electronically to the sample data

Sample Status Tracking

  • Customizable statuses (Received, Under Analysis, Pending, Completed, Rejected)
  • Customizable statuses (Received, Under Analysis, Pending, Completed, Rejected)

Location Management

  • Accurately define storage locations
  • Record storage conditions
  • Track sample transfer between locations

Chain of Custody

  • Record everyone who handled the sample
  • Document time, place, and purpose
  • Ready-made Chain of Custody reports

Linking Samples to Tests

  • Automatically link samples to required tests
  • Support multiple tests per sample
  • Manage composite samples

Non-Conforming Sample Management

  • Record rejection reasons
  • Implement corrective actions
  • Retesting or disposal

Search And Query

  • Search by sample number
  • Search by client, date, or status
  • Advanced filters

Sample Reports

  • Sample status reports
  • Sample turnaround time (TAT) reports
  • Chain of Custody reports